Glen Ridge Public Schools – Job Description

Central Office Administration

TITLE: Administrative Assistant - Superintendent

QUALIFICATIONS: 1. High school diploma; secretarial training

2. Minimum experience in general or school

office work as determined by the board

3. Knowledge of automated office equipment

and excellent word processing and secretarial skills

4. Strong analytical, communication and

human relations skills

5. Required criminal history background check

and proof of U.S. citizenship or legal resident alien status

REPORTS TO: Superintendent

SUPERVISES: Secretarial and clerical staff assigned to the

superintendent’s office.

JOB GOAL: To serve as the superintendent’s confidential assistant;

supervise all administrative secretarial duties in the

superintendent’s office and coordinate school-level and

districtwide administrative activities.

PERFORMANCE

RESPONSIBILITIES:

1. Supervises and coordinates the efficient workflow of the school system

relative to responsibilities of the superintendent.

2. Performs all secretarial and confidential work as assigned by the

superintendent.

3. Supervises the activities of all other secretarial and clerical

personnel assigned to the superintendent’s office.

4. Supervises and assists in the preparation of all correspondence and

reports emanating from the superintendent’s office.

5. Maintains personnel records of all certified staff.

6. Maintains a regular filing system, as well as a set of locked

confidential files, and processes incoming coorespondence.

7. Places and receives telephone calls, and records messages for the

superintendent.

8. Maintains a schedule of appointments for the superintendent and makes

arrangements for conferences, meetings and interviews.

9. Oversees the hiring of substitute teachers; receives applications;

verifies their credentials and prepares substitute teacher lists for board approval.

10. Acts as a liaison between the superintendent and administrative staff in

screening and routing inquiries and requests.

11. Assists the superintendent in preparing reports required by law,

administrative code and board policy.

12. Performs other related duties as may be assigned by the superintendent.

TERMS OF

EMPLOYMENT: Salary and work year to be determined by the board of

education.

EVALUATION: Performance of this job will be evaluated annually in

accordance with the provisions of the board’s policy on

evaluation of noncertified personnel.

APPROVED BY: